Top 10 Best Apps Like Trello in 2025

Project management has come a long way, and Trello has been one of the most recognizable names in this space. I have personally used it for many years and seen how its card-based approach made teamwork simple and visual. But in 2025, the needs of teams are evolving.

And, there are now several Trello alternatives that offer richer features, deeper integrations, and more advanced flexibility. In this blog post, I will take you through the top 10 apps like Trello that I believe can transform the way you manage projects this year.

Trello is a visual project management and collaboration tool that helps individuals and teams organize tasks, projects, and workflows using boards, lists, and cards.

Each board represents a project, lists represent stages of progress, and cards represent tasks that can be moved across lists as work advances. It is designed to be simple, flexible, and highly visual, which makes it easy to track responsibilities and deadlines.

Trello also integrates with numerous third-party apps, supports automation, and offers mobile access, which makes it useful for both personal task management and professional team collaboration across industries.

While Trello is fantastic for visual task management, it has its limitations. Teams that need advanced reporting, built-in time tracking, complex automation, or enterprise-level security often feel that Trello falls short.

When you start exploring other tools, you can find a platform that better matches your workflow, integrates with your favorite apps, and scales as your business grows.

There are countless project management tools out there, but only a few stand out as real competitors to Trello. To make it easier for you, I have explored the top ten best apps like Trello that teams are turning to in 2025. Let’s go through them one by one so you can see how they compare and decide which one fits your style of work.

1. Asana

Asana has consistently been one of the strongest Trello alternatives, and in 2025, it continues to stand out. It combines a sleek design with highly customizable project views, which gives you the flexibility to manage work in lists, boards, calendars, and even timelines.

Key Features of Asana

• Multiple project views including list, board, and timeline
• Advanced task dependencies and subtasks
• Built-in automation with custom rules
• Detailed reporting dashboards
• Seamless integration with over 200 apps

2. Monday.com

Monday.com has grown rapidly because of its colorful interface and unmatched customization. What makes it different from Trello is its ability to turn workflows into powerful automations without needing any technical skills.

Key Features of Monday.com

• Customizable boards with different templates
• Workflow automation for repetitive tasks
• Time tracking and workload management
• Dashboards for project analytics
• Native mobile apps for iOS and Android

3. ClickUp

ClickUp positions itself as the all-in-one productivity platform, and in 2025 it is more comprehensive than ever. Unlike Trello, which is primarily focused on boards, ClickUp brings everything into a single workspace, including docs, chat, goals, and dashboards.

Key Features of ClickUp

• Unlimited task hierarchies with spaces, folders, and lists
• Built-in document editor and real-time chat
• Goal setting and progress tracking
• Over 15 different project views
• Strong automation and API support

4. Jira

Jira is often seen as the tool for developers, but its reach has expanded significantly. If Trello is too simple for your needs, Jira brings advanced agile features like sprint planning, backlog grooming, and release tracking.

Key Features of Jira

• Agile boards for Scrum and Kanban
• Advanced reporting and velocity charts
• Roadmaps for planning product development
• Integration with Bitbucket, GitHub, and other dev tools
• Customizable workflows for different teams

5. Notion

Notion is more than just a project management app. It is a workspace where teams can write, plan, and collaborate in one place. Unlike Trello’s rigid card system, Notion allows you to create flexible databases and link content seamlessly.

Key Features of Notion

• Customizable databases and templates
• Kanban boards, calendars, and table views
• Collaborative documentation and wikis
• Cross-linking of tasks, pages, and notes
• Real-time editing and collaboration

6. Wrike

Wrike is an enterprise-grade project management solution that focuses on visibility and control. For teams that feel Trello lacks depth in reporting and resource allocation, Wrike offers advanced solutions. That’s why I often place it among the best office communication apps.

Key Features of Wrike

• Gantt charts for timeline planning
• Resource and workload management
• Real-time project updates with live dashboards
• Enterprise-level security features
• Built-in proofing for creative assets

7. Smartsheet

Smartsheet takes a spreadsheet-first approach to project management, which makes it perfect for teams that prefer working in grids. It combines the familiarity of spreadsheets with the power of collaboration and automation.

Key Features of Smartsheet

• Spreadsheet-style task management
• Automation workflows and reminders
• Gantt charts and calendar views
• Reporting and analytics dashboards
• Strong integration with Microsoft and Google apps

8. Airtable

Airtable blurs the line between a database and a project management tool. It is ideal for teams who want the flexibility of spreadsheets and the visualization of Trello boards. Also, it helps in resource allocation, which places it in the list of the best resource management tools.

Key Features of Airtable

• Relational databases for project tracking
• Grid, calendar, kanban, and gallery views
• Automation workflows with Airtable Automations
• Integration with Slack, Google Workspace, and Zapier
• Strong mobile app for remote teams

9. Basecamp

Basecamp is one of the oldest project management tools, and it still holds strong in 2025. Unlike Trello, Basecamp focuses on simplicity and communication, which makes it perfect for small to mid-sized teams.

Key Features of Basecamp

• To-do lists and simple task assignments
• Built-in chat and message boards
• File storage and sharing
• Automated check-ins to reduce meetings
• Mobile apps for collaboration on the go

10. Proofhub

Proofhub is an all-in-one project management platform designed for teams that want control without complexity. It combines Trello’s board system with additional tools like discussions and proofing.

Key Features of Proofhub

• Kanban boards and Gantt charts
• Time tracking and progress reports
• Built-in discussions for team communication
• Proofing tools for creative teams
• Custom roles and permissions

After reviewing all these apps like Trello, I can confidently say that while Trello remains a fantastic entry-level project management app, the alternatives in 2025 offer richer experiences. If you want an all-in-one platform, ClickUp and Asana are excellent choices.

If you need advanced agile capabilities, Jira is unbeatable. For teams that want flexible databases, Airtable and Notion shine. And if your focus is on simplicity, Basecamp or Proofhub might be the best fit.

The right choice depends on your workflow, team size, and project complexity.